- Easy to manage documents
- Fast access to information and content
- Secure data upload and encryption
- Learn & Collaborate in real-time
- Insight and pre-view documents
- Back-Up data automatically and efficiently
What are the typical problems with document management systems?
- Manual file uploads are painful and inefficient
- Hard to track documents when file locations are changed
- Limited security and encryption options
- No in-built binary indexing and tagging features
- Inefficient searches that make hard to find the required information easily
- Lack of user-friendly UI for user’s to browse and access information
- No collaborative features between users and documents
- Only manages documents. Doesn’t help create a knowledge base.
What new features make SmartDocs the next-generation document management system?
- Automatic document aggregation and upload.
- No more painful manual uploads.
- SmartDocs handles all document upload silently and efficiently.
- Automatic document location tracking.
- Move your documents across any media/folder locations.
- SmartDocs carefully monitors and records file movements along with version management.
- Customizable encryption and security features
- Define security features on documents based on the security need.
- SmartDocs provide the ability to customize encryption specific to each document.
- Automatic version management.
- No manual version control needed .
- SmartDocs handles all change controls automatically without any user intervention.
- Advanced search capabilities
- Find information efficiently due to the in-built indexing and tagging of document keywords. Specify custom searchable tags as well.
- SmartDocs automatically creates internal search indexes and tags for providing intelligent search results based on relevance.
- SmartDocs also provides faster searches by utilizing visual searches by providing in-sight into documents using thumbnail views.
- Collaborative document sharing.
- Share documents and collaborate with other users on the SmartDocs system.
- SmartDocs provides the capability for diverse teams to find and work together on documents by providing collaboration tools like an in-built SNS and Automated alerts.
- Learn from the enterprise
- Build an enterprise knowledge base easily and efficiently without manual effort .
- SmartDocs helps documents evolve into the enterprise knowledge base by intelligently linking relevant keyword and content. This enables SmartDocs to learn and make intelligent content recommendations to users.
What are the SmartDocs components?
SmartDocs offers all the benefits of an enterprise document management system and much more. Yet all this is achieved with just three easy-to-install components:
- SmartDocs Agent
This is the client software agent that is installed on a user’s PC/Workstation. The SmartDocs Agent intelligently tracks documents, handles change control and automated uploads. This software also handles encryption and user alerts.
- SmartDocs Server
This is the server software that is installed on a central document server. The SmartDocs server interacts with the multiple SmartDocs Agent applications and handles automated uploads, version management, search indexing, tag management, encryption, security and intelligent content management.
- SmartDocs Web Application
The SmartDocs web application is the simple, yet intuitive web user interface that lets uses login and browse the document repositories. It also provides user management, search facilities, SNS, tag management and content collaboration tools.
How does SmartDocs work?
- SmartDocs components include the SmartDocs Agent and the SmartDocs Server.
- SmartDocs Server is installed on the central document server.
- SmartDocs Agent is installed on the local PC/Workstations and configured with the SmartDocs Server settings.
- Users are created and setup on the SmartDocs Web application by the administrator.
- User now have to activate their SmartDocs Agent once with their username / password and SmartDocs silently takes over all document management activities and uploads to the SmartDocs Server automatically.
- Users can browse the online repository through the SmartDocs web application to access all their documents and also collaborate with multiple users.