SmartDocs automatically manages file versions without any user intervention at all. The SmartDocs Agent intelligently detects the parent and child relationship of documents and automatically links different document versions. Other version management systems that exist in the market today do not provide the feature to track and identify files whose name or location has changed. When files are renamed or copied to another location (within the same computer or to an external storage media), these tools process the files as new files But SmartDocs can handle these scenarios and continue to provide version management by automatically tracking and linking files when :

• Files are re-named
• Files are copied or moved across folders
• Files are sent across electronic medium such as E-Mail / FTP etc
• Files are sent to external media like CD/DVD/USB/SAN

SmartDocs users can logon to web application and collaborate with other users in real-time. SmartDocs supports team collaboration features by leveraging in-built features like real-time alerts, tag clouds, social buddy network and blogs to help teams work together on documents. Teams can contribute content in real time and have access to the SmartDocs document repositories. Fine grained user access controls provide secure access to individuals or teams that have the necessary privileges to collaborate on a document. SmartDocs also ensures that collaboration changes are automatically version controlled and indexed for future searches.

SmartDocs helps users find information faster and easier. SmartDocs utilizes advanced keyword indexing and ranking algorithms to ensure that documents are easy to find and ready available on your local PC or even across the enterprise network. SmartDocs ranking & relevance engines ensure accurate document recommendations on context-based searches. Finding the most relevant document for any related subject is just a key-word and click away! In addition, advance features like visual searches make searches even easier by automatically creating image thumbnails from document sources.

SmartDocs provides a full content search of documents and also gives insight of the contents by providing thumbnails of documents. When a document is published its thumbnails are automatically generated. Therefore, unlike with a traditional document management tool, the user can visually check the contents of a document first before downloading and opening it. These visual searches help finding the right information easy and also improves work efficiency.

SmartDocs defines advanced user management and access control mechanisms that provide fine grained control over documents. SmartDocs user management encompasses security features that include role management, group management, permission inheritance, custom exception management & binary security token management. By assigning users to groups, users are provided with required permissions. This is hassle-free and prevents unauthorized access of shared documents.

SmartDocs also provides compatibility with external authentication & authorization platforms like Active Directory. SmartDocs document owners can control the collaborative sharing of their documents with individuals, project teams or even their buddies on the SmartDocs social network.

SmartDocs server intelligently ranks users and documents whenever activity happens at the SmartDocs Agent or at the SmartDocs web application. Documents get ranked based on various parameters like the frequency of views and number of downloads. Similarly users are also ranked according to their activity levels and rank of the documents he/she has created. SmartDocs intelligent ranking algorithm helps to rate documents and list them based on their importance and relevance. This greatly helps improving work efficiencies by helping SmartDocs users access the most relevant documents without spending too much time searching for them.       

SmartDocs seamlessly integrates user teams to work together on documents using features like real-time chat, blogs and an in-built social networking platform. After a document is published, other users can comment on the document. Comments provide valuable feedback and additional information about the document. Document discussions happen in real time while SmartDocs automatically manages all the document version history and change management. The in-built social networking feature helps diverse teams to collaborate closely with relevant members to contribute content directly into their documents as well. In addition, SmartDocs users can tag, comment and rank documents, and other users on their buddy network. SmartDocs thus enables users to find not only the content they need, but also helps find and collaborate with the people who can provide the right information.